Our mission is to provide excellent customer service, continuous process improvement, and ensure all payments/reimbursements are processed timely, accurately and in compliance with established University policies and procedures.
Payment Information
Delaware State University accepts payments from others in the form of cash, check, credit card, or electronic transfer, with the exception of American Express.
ACH Enrollment Program
Travel and Expense Reimbursement
The Accounts Payable department processes non-payroll reimbursements to University employees, students, and suppliers for business-related travel expenses, providing clear guidelines on allowable travel expenses and processing timely, accurate reimbursements in compliance with University policies.
CentreSuite Cardholder Guides
Concur Training Videos
To review the DSU training videos (Sessions #1–4): log into Blackboard, open CONCUR Training, and select a video. To obtain a new JP Morgan ONE-Card, you must either attend the LIVE training (48 minutes) or complete the CONCUR Training Session #1 quiz on Blackboard.
Vendor Payment
Payments are made to vendors after verification of purchase orders, signed invoices, and a receiving notice from DSU Central Receiving. Please note:
- Purchase Orders initiate the purchasing-to-payment process and must have a sufficient open encumbrance balance to cover outstanding invoices.
- All vendor invoices (not quotes) are sent directly to invoices [at] desu.edu with the PO number referenced.
- Inquiries go to accountspayable [at] desu.edu — please do not forward inquiries directly to AP staff.
- Standard payment terms are net 30 unless alternate terms are negotiated and approved.
- Do not submit multiple copies of the same invoice.
- Vendor payments are delivered by US Mail unless pickup is approved; checks are released only to the PO initiator or an authorized person.
Invoices received in your department should be emailed to invoices [at] desu.edu to initiate the automated ImageNow/WebNow workflow. Use accountspayable [at] desu.edu for all other communications.
Forms
Definitions
- Appropriate expense: an expense suitable or fitting for a particular valid business purpose.
- Allowable expense: a necessary, reasonable, and appropriate expense incurred for the primary benefit of University business and permitted to be reimbursed or directly charged.
- GAAP: fundamental accounting principles used as guidance in preparing the University's financial statements.
- Necessary: the minimum purchase or service required to achieve a particular business objective.
- Original Receipt: the original merchant receipt or invoice documenting and substantiating the business transaction.
- Reasonable: an expense that is ordinary and reflects a prudent decision; not extreme or excessive.
- Substantiation: written documentation supporting an incurred business expense (original receipt, business purpose, attendees, and the appropriate expense report or voucher).
Accounts Payable Contact
- Submit Vendor Invoices: invoices [at] desu.edu
- Status of Payment Inquiry: accountspayable [at] desu.edu
- Travel / Purchase Card Questions: corporatecards [at] desu.edu
- Phone: 302.857.6207 · Glenice Jernigan-Wescott, A/P Manager