Fundraising, Sponsorship and Non-Monetary Support Solicitation Guidelines
Multiple rules and guidelines govern the fundraising process, solicitation for sponsorships and contributions, and acquisition of in-kind (non-monetary) donations. The rules and guidelines and solicitation forms are necessary to comply with various governing bodies and to obtain the most support possible for DSU.
Solicitation by Alumni
Alumni and associated individuals or entities must involve the Office of Development in the earliest stages of soliciting monetary or non-monetary support by contacting the Associate Vice President for Development or designee before approaching a potential donor, sponsor, or contributor. No proposal should be submitted to a corporation or foundation without first receiving written approval of the Associate Vice President for Development or the Vice President for Institutional Advancement.
- Obtain a copy of the appropriate DSU solicitation review form.
- Complete and submit it through the appropriate channels (Director of Alumni Relations) for approval prior to solicitation.
Submit the required information in electronic and paper form, including any proposal or written request, to the Office of Development no fewer than 15 business days before the event date, delivery deadline, or desired mailing date.
Solicitation by Students
Students and student organizations must involve the Office of Development in the earliest stages by completing and submitting the appropriate DSU solicitation review form through the appropriate channels (Director of Student Leadership and Activities, Vice President for Student Affairs) and then to the Vice President for University Advancement. Contact the Grants Manager for approval prior to solicitation; submit no fewer than 15 business days before the deadline. Email foundation [at] desu.edu with questions.
Solicitation by Faculty, Staff and Administration
Faculty, staff, and administrators must involve the Office of Development early by contacting the Grants Manager before approaching a potential donor, sponsor, or contributor. No proposal or solicitation should be submitted to a corporation or foundation without first receiving written approval from the Assistant Vice President for Development or the Vice President for Institutional Advancement.
- Within 15 business days before the event date, delivery deadline, or mailing date, contact the Grants Manager to request written approval for the grant application.
- For academic units, the Principal Investigator/Program Director obtains the approval of the Department Chair and Dean.
- For non-academic units, the requester must obtain the approval of the immediate manager or appropriate officer (Director, Vice President).
On-Campus Solicitation by Other Entities
Generally, solicitation on campus by off-campus groups or individuals is discouraged. However, activities that enhance the DSU community will be given serious consideration.